DOCUMENT PREPARATION & GUIDELINES

At Corman Park Notaries, our Document Preparation & Guidelines page helps you assemble, format, and organize your paperwork for seamless notarization in Saskatchewan. By following these best practices, you reduce errors, avoid delays, and ensure acceptance by courts, government agencies, and other authorities.

HOW TO FORMAT & ORGANIZE YOUR PAPERS

  1. Use black or blue ink only. Handwritten entries must be in legible black or blue ink to meet regulatory standards.
  2. Leave signature blocks blank. Do not sign documents before your appointment—signatures must occur in the notary’s presence.
  3. Remove excessive bindings. Detach staples or comb bindings; use simple paper clips or binder clips instead.
  4. Arrange pages in order. Number each page in the footer (e.g., “Page 1 of 5”) and group related exhibits with labeled tabs.
  5. Provide clear copies. If multiple parties need copies, bring extra clean, unbound sets for stamping.

COMMON MISTAKES & HOW TO AVOID THEM

  • Incorrect dates or names: Double-check spelling, dates of birth, and titles against official IDs.
  • Blank fields: Fill every non-signature field completely to prevent rejections.
  • Illegible handwriting: Print or type entries whenever possible; cursive can lead to misinterpretation.
  • Improper attachments: Label attachments clearly and reference them accurately in the document text.

PRE-NOTARIZATION CHECKLIST

  • ✓ All non-signature fields completed in black ink
  • ✓ Signature lines blank
  • ✓ Exhibits labeled and separated
  • ✓ Extra unbound copies ready for notary stamping

PROCESS TIMELINE

  1. Submission & Verification: You arrive with your organized documents and photo ID; the notary confirms completeness.
  2. Signature & Oath/Affirmation: You sign in the notary’s presence and, if required, take an oath or affirmation.
  3. Notarial Certification: The notary applies the official seal and signs the documents.
  4. Document Handover: You receive all original and stamped copies immediately.

IDENTITY VERIFICATION REQUIREMENTS

Present original, government-issued photo ID (driver’s license, passport, or provincial health card). IDs must clearly show your name, photograph, and date of birth. Photocopies are not accepted.

MOBILE & REMOTE NOTARY SERVICES

For clients who cannot travel to our office, Corman Park Notaries offers mobile and remote notarization options. Our notary public can visit your home, office, or preferred location within our service areas. To arrange a mobile appointment, please contact us at least 48 hours in advance to confirm availability and any additional travel fees.

ACCESSIBILITY & SPECIAL ACCOMMODATIONS

We strive to make our notarial services accessible to all clients. If you require special accommodations—such as wheelchair access, language interpretation, or assistance with document handling—please let us know when booking your appointment. Our team will work with you to ensure a comfortable and efficient experience.

WHAT DOCUMENTS REQUIRE NOTARIZATION?

Not every form needs a notary’s seal, but common examples include:

  • Powers of attorney and advance directives
  • Affidavits and statutory declarations
  • Loan and mortgage agreements
  • Real estate transfers and title documents
  • Corporate resolutions and shareholder agreements

If you’re unsure whether your document requires notarization, contact our office for clarification.

POWER OF ATTORNEY DOCUMENTS

A Power of Attorney (POA) is a critical legal tool in Saskatchewan that empowers an appointed individual—known as the attorney‑in‑fact—to manage financial transactions, property decisions, and personal care on behalf of the grantor. At Corman Park Notaries, our notary public services ensure your POA documents comply with The Powers of Attorney Act and Saskatchewan regulatory standards, providing the necessary notarization for acceptance by banks, government bodies, and legal institutions across the province.

In Saskatchewan, two main types of POA are recognized: a General Power of Attorney, which grants broad but revocable powers to the attorney‑in‑fact and terminates if the grantor becomes mentally incapacitated, and an Enduring Power of Attorney, which remains valid during periods of incapacity and may include detailed personal care directives. To meet provincial requirements, each POA must clearly identify the grantor and attorney‑in‑fact, define the scope and duration of authority, and include signature lines and dates.

Preparation is essential for seamless notarization. Clients should present a fully completed POA form—typed or printed in black ink—and gather original, government‑issued photo identification for all signatories: grantor, attorney‑in‑fact, and two impartial adult witnesses who are neither family members nor beneficiaries. Corman Park Notaries conducts thorough identity verification, confirms witness eligibility, administers any required oaths or affirmations, and affixes the official notarial seal to certify your POA’s authenticity.

Upon notarization, we provide the original sealed POA along with certified copies ready for registration with the Saskatchewan Land Titles Office, financial institutions, or other authorities. Our efficient Corman Park notary services eliminate uncertainty and streamline your estate planning, healthcare directive management, and financial delegation processes throughout Saskatchewan.

AFFIDAVITS & STATUTORY DECLARATIONS

Affidavits and statutory declarations serve as legally binding written statements sworn or affirmed before a notary public in Saskatchewan. An affidavit is executed under oath and typically accompanied by exhibits, while a statutory declaration is a solemn affirmation of facts without requiring a religious oath. Both notarized affidavits and statutory declarations are accepted by courts, government agencies, financial institutions, and other authorities as formal evidence of factual assertions.

To prepare an affidavit or statutory declaration for notarization, clients must produce a fully completed statement of facts organized in numbered paragraphs, reference any supporting exhibits, and bring original, government‑issued photo identification for all signatories. Affidavits require the deponent’s signature before the notary, whereas statutory declarations may involve an affirmation. No witnesses are generally required for general statutory declarations in Saskatchewan, but clients should verify specific agency requirements prior to appointment.

When you visit Corman Park Notaries, our notary public will verify identity details, administer the appropriate oath or affirmation, and apply the official seal and signature to your affidavit or declaration. The process typically takes under 15 minutes, after which you receive your notarized documents and certified copies for filing or submission. Our professional notary services in Corman Park ensure that your affidavits and statutory declarations meet all Saskatchewan legal standards and are processed efficiently.

LOAN & MORTGAGE AGREEMENTS

Loan and mortgage agreements are complex legal contracts that require precise formatting, accurate party information, and clear articulation of terms to be enforceable in Saskatchewan. At Corman Park Notaries, our document guidelines cover best practices for assembling loan contracts, mortgage deeds, promissory notes, and refinancing paperwork. We emphasize the importance of consistent terminology, clearly defined interest rates, repayment schedules, collateral descriptions, and lender/borrower obligations to prevent ambiguity and ensure acceptance by financial institutions and land titles offices.

Proper preparation involves typed or printed text in black ink, structured sections with numbered clauses, and unambiguous signature blocks. Clients should verify that all parties’ legal names match their government-issued IDs, and that the mortgage description aligns with property title details held by the Saskatchewan Land Titles Office. Any exhibits—such as property surveys, insurance certificates, or lender disclosures—must be clearly referenced and tabbed to correspond with contract paragraphs.

During your notarization appointment, bring the original loan or mortgage document, extra unbound copies for stamping, and government-issued identification for all signatories. The notary public will confirm identities, review the document for completeness, and apply the official seal to each copy. Certified copies are then issued alongside the original to facilitate registration with land titles or submission to mortgage lenders. Following these guidelines reduces the risk of title registration delays, contract disputes, and financial processing errors.

REAL ESTATE TRANSFERS & TITLE DOCUMENTS

Real estate transfer documents and title deeds are essential for conveying property ownership and securing land rights in Saskatchewan. These documents must adhere to strict formatting guidelines and include accurate legal descriptions, parcel identifiers, and authoritative signatures. At Corman Park Notaries, our notary public services facilitate the preparation and notarization of conveyances, transfer applications, and supporting affidavits, ensuring seamless registration with the Saskatchewan Land Titles Office and financial institutions.

When preparing real estate transfer paperwork, clients should verify that the legal land description matches the certificate of title, include the correct parcel number and lot information, and confirm that all parties’ names align with government-issued identification. Additional exhibits—such as survey plans, property tax statements, or mortgage discharge certificates—must be clearly referenced and submitted as separate, labeled attachments. Proper organization and tabbing of these documents reduce review times and prevent registration delays.

During your notarization appointment, bring the original transfer documents, any related schedules or exhibits, and government-issued photo ID for all grantors, grantees, and witnesses if required. The notary public will authenticate identities, confirm the presence of necessary signatures, and apply the official seal and signature to each document. After notarization, you will receive sealed originals and certified copies ready for electronic or in-person submission to the Land Titles Office, registry agents, or legal counsel. 

CORPORATE RESOLUTIONS & SHAREHOLDER AGREEMENTS

Corporate resolutions and shareholder agreements are foundational documents for governing business operations and shareholder relations in Saskatchewan corporations. A corporate resolution records decisions made by a corporation’s board of directors—such as approving contracts, issuing shares, or authorizing banking arrangements—while a shareholder agreement outlines the rights, obligations, and dispute-resolution mechanisms among shareholders. Ensuring these documents meet statutory requirements under The Business Corporations Act and related corporate laws is critical for legal enforceability and corporate governance.

Preparation of corporate resolutions involves drafting clear resolutions with precise language, specifying the resolution date, and detailing the actions authorized by the board. Shareholder agreements require defined terms for share transfers, dividend policies, governance structures, and mechanisms for handling deadlock or buy-out provisions. Clients should verify that all corporate resolutions and agreements include accurate company names, corporate registry numbers, and authorized signatory blocks. Exhibits—such as share registers or financing agreements—should be referenced and appended with tabs for clarity.

When you bring your corporate documents to Corman Park Notaries, our notary public will verify corporate seals, confirm the identities of directors or officers signing the resolutions, and ensure witness requirements are met where applicable. We administer any necessary oaths or affirmations, apply the official notarial seal, and provide certified copies for filing with the Corporate Registry or delivery to legal counsel. Our corporate notary services in Corman Park support businesses of all sizes, offering expert guidance to maintain compliance and safeguard corporate governance throughout Saskatchewan.

ADDITIONAL RESOURCES & REFERRALS

While we do not draft documents or provide legal advice, we can refer you to:

  • Saskatchewan Legal Aid for document templates and legal guidance
  • Court Services Online for filing instructions
  • Law Society of Saskatchewan to locate a licensed lawyer or paralegal

FREQUENTLY ASKED QUESTIONS

What types of documents can I bring for review?

We accept a wide range of documents, including power of attorney forms, real estate contracts, corporate resolutions, and statutory declarations. If you have questions about a specific document, please call in advance.

How far in advance should I prepare my documents?

We recommend organizing and formatting your paperwork at least one week before your appointment to allow time for any necessary revisions.

Can I bring digital copies?

Original, printed documents are required for notarization. Please bring physical copies; digital images on mobile devices are not accepted.

Is there a cancellation policy?

If you need to reschedule or cancel, please notify us at least 24 hours before your appointment to avoid potential fees.

CONTACT US

Call us at 306-371-6210 or book an appointment via our online form. Let Corman Park Notaries help you achieve a smooth, error-free notarization experience!

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